Don’t Let Term Papers Bite the Digital Dust

August 7th, 2008

An hour past midnight and I was just a page away from finishing my term paper; due the next day. I’m sure it would have been a great paper but Microsoft Word had other designs at that moment — namely crashing and taking my paper with it. When I finally loaded my “recovered” file, I found that not much had been recovered. My 10 pages of hard work had turned into 300 pages of random gibberish, the occasional asterisk, and a strange sentence that was either from my first draft or just my Mac taunting me.

Fortunately, I had an understanding professor — but that’s not always a guarantee in college. To avoid having your papers lost to a digital black hole consider these back-up plans:

The Easy (and Lazy) Way

E-mail
Why? It’s the easiest and cheapest method for saving your files to a secure place. As you work on your papers make a habit of sending back-up copies to yourself via e-mail. If you’re using a POP3 account your document will be saved to your inbox and sent box, while an IMAP account will save an extra copy to a remote e-mail server.
Any perks? It’s the height of portability. If your computer or printer should break down, simply hop on another computer and access your e-mail to grab the last sent version of your paper.
How much can I save? As much as you need, unless your e-mail provider has data limits on attachments or mailbox space.
How much does it cost? Free.

The Cheap (and Kitschy) Way

The USB Flash Drive
Why? Long gone are the days of floppy disks; in their place stands the USB flash drive. Smaller than the conventional CD and far more portable — you can place it in your pocket or buy models that hang from necklaces and keychains — the USB flash drive is the perfect place to store your important school docs.
Any perks? Not only can you easily access your files and encrypt them if necessary, you can also express your individuality thanks to the numerous novelty designs on the market.
How much can I save? Depending on the USB flash drive you select, you could have anywhere from 64 MB to 32 GB of space.
How much does it cost? As much as $100 or as little as $7.

The Pricey (and Best) Way

External Hard Drive
Why? The ultimate form of computer back-up, an external hard drive has the power and the space to accommodate all your files and applications. It’s essentially the same as your computer’s internal hard drive except it’s as easily detached and reattached as your average USB flash drive or Firewire device.
Any perks? Although it’s not the easiest thing to carry around, thanks to a protective case and its own cooling system, external hard drives are often smaller than your desktop computer or laptop and take up little desk space. You can even leave it connected to your computer all day, setting the drive to automatically copy and update files according to what you’d like.
How much can I save? External hard drives can range in size from 30 GB to 500 GB.
How much does it cost? Most will run you from $90 to $300.

For more college-relevant tech tips check out our article, “Manage Time the Techie Way.”

– Genevieve M. Blaber

Entry Filed under: General,School Tools,Test Prep